BPA Officers 2023-2024

Kamden Bray President

Peyton Lee Vice President

Aubrey Chace Officer

Dakota Freeman Officer

Wyatt Dulaney Officer

• meetings begin on time and proceed in the pattern established by the order of business.
• the presiding officer shows a complete understanding of the matters under discussion and the possible effect of any recommendations on the organization.
• the president fully understands his or her function as a presiding officer and never interjects personal opinions or in any way dominates the situation.
• meetings are conducted by good parliamentary procedure and ample, but not excessive, time is allowed for discussion. A good president can bring the issue to a satisfactory conclusion when the discussion is being monopolized by certain individuals or when discussion is dragging because of insufficient response.

• Always have an agenda for a meeting.
• Read the agenda and state the purpose of the meeting at the beginning.
• Keep the meeting moving.
• Speak clearly and audibly.
• Prevent the meeting from breaking up into a series of private conversations.
• Speak to the entire group, not just one individual.
• Summarize what has been said and get a decision on a topic.
• When discussion indicates the members are not coming to an agreement, refer the item to a committee.
• Maintain control of the meeting without cutting off discussion.
• Serve as an umpire, not a contestant; don’t argue with a speaker.
• Turn the meeting over to someone else if you have a point to make.
• Be aware of the physical comfort of all attending–temperature, drafts, lights, and thirst.
• Before adjourning the meeting, make sure that nothing has been omitted.

• keep members on the subject and the discussion within a time limit.
• appoint committees and serve as an ex-officio member on them.
• call other officers to chair as necessary and desirable.
• represent the chapter at special school events and before outside organizations.
• coordinate chapter activities by keeping in close touch with other officers, the membership, and the advisor.
• keep chapter work moving in a satisfactory manner by following up on progress being made on all activities.
• call special meetings.

The Secretary

• Keep a complete and accurate account of proceedings of the chapter’s business meetings and the meetings of officers. Minutes of meetings should include: a. name of organization b. kind of meeting c. place, date, and time d. name of presiding officer e. approximate number present f. all business proceedings g. reports of committees, motions stated, and action taken h. signature of secretary
• Keep a membership list and record of attendance at meetings.
• Serve as chairman of the membership committee.
• Call meeting to order in absence of the president and vice president, and entertain a motion for a temporary chairman.
• Read minutes of meetings and call president’s attention to any unfinished business.
• Count the vote on either side, when a vote is by raising hands or standing, unless tellers have been appointed.
• Read correspondence directed to the group.
• Answer all correspondence promptly, and file the letters and the replies for future reference.
• Collect and record reports of all committees and all written resolutions.
• Advise the president on matters of business to be taken up or business procedures to be followed.
• Include in the secretary’s book the following: a. minutes of meetings b. list of state and local officers c. list of local committees d. local, state, and national programs of work e. local and state constitutions

• Use a uniform heading for reports. Such headings should include: identification of the meeting, date, place, time (usually), and members present (use number if group is large; use individual list if group is small).
• Use underlined headings and a separate paragraph for each different item of the agenda.
• Start a new page for the report of each meeting.
• Allow margins on each page.
• Use only one side of the paper.
• Number each page.
• Write minutes in third person.
• In a meeting which tackles a problem or issue, state the problem, note the major points of agreement and the conclusion. If you are not certain a conclusion was reached, ask.
• Ask the group to check the accuracy of your record when you are in doubt about their opinion on a point.
• Record items in the order they are discussed. Notes can be cut apart and organized under headings later.
• Collect all committee reports and attach them to the minutes. It is not necessary to take notes on the reports–only on acceptance, rejection, or modification.
• Record the names of persons making motions. It is not necessary to record names of those seconding motions.
• Get the motions in the words of those who made them. If necessary, ask that the motion be written out.
• Tell the disposition of the motion.
• Keep the minutes as brief as possible, but include all essential information.
• State facts, not the opinions of the secretary.
• Read the minutes at the following meeting where necessary changes and corrections are made in order to secure approval.
• Include the minutes in the secretary’s book in the approved form, typed (preferably) or written in longhand. Sign. They then become a permanent chapter record.

The Treasurer

• Serve as chairman of the finance committee.
• Help plan the chapter budget for the year.
• Explain the proposed budget to the officers and the members.
• Keep accurate financial records.
• Receive and pay out chapter funds.
• Make a report to the members from time to time on the financial status of the chapter.
• Collect all state and national dues, and be responsible for their disbursement to the National Center.
• Keep financial records neat and up-to-date.
• Devise, with the assistance of the membership and advisor, appropriate fund-raising activities.
• Encourage systematic savings–individual and chapter thrift.
• Assist in preparing an annual statement of estimated receipts and expenditures.
• Protect the financial reputation of the chapter by seeing that its obligations are met promptly.

The Parliamentarian

• Assisting chapter members in understanding the fundamental purpose of parliamentary procedure.
• Having reference materials pertaining to parliamentary procedure available for each meeting.
• Watching for significant irregularities in parliamentary procedure and call them to the attention of the chair.
• Being prepared to explain any irregularity and its effect on the rights of all chapter members.

• Gather and classify chapter news.
• Prepare news notes and articles for publication or broadcast.
• Contact local newspapers, provide them a good photocopy or computer tiff or eps file of the logo, and supply issues of the “advance” news.
• Send news notes to state reporters.
• File clippings and pictures of chapter activities.
• Complete the chapter yearbook.
• Assist in maintaining a chapter bulletin board.
• Supply material for reports.
• Assist with planning and arranging chapter exhibits.
• Arrange for Business Professionals of America participation in local radio and/or TV programs.